Everyone has seen someone that seems to do it all, right? Like, how in hell are these people able to manage a blog, membership, Youtube channel, an active Instagram and TikTok account and also on top of that, is raising 3 kids and keeps her gigantic house sparkling clean. Like does she have more hours in a day than we have? Or how is she able to get more done than anyone else?

Sometimes it doesn’t make sense, right? Of course, often we just don’t know what it’s going on behind the scenes. She might have a whole team that helps her with managing all her different content channels, editing her YouTube videos, a nanny that helps with the kids, and a cleaning lady that keeps the house clean.

Outsourcing is super powerful and can help you so much with getting ahead in so many different areas of your life.

However, this blog post is for the ones of you that are a one-woman-show and aren’t ready to outsource just yet.

So if you want to get super productive and get lots of to-do’s checked off on your list, then this post is for you.

Related Reads:

• 12 mistakes you are probably making that are killing your productivity
• How To Avoid Busy Work & Be Truly Productive
• Small Business Tips: My Monthly Reset Routine
• The Best Productivity App for Managing Your Life And Business
• How To Stop Procrastination And Start Achieving Your Goals

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1. Plan plan plan

Firstly, it’s important to figure out exactly what you will be doing that day.

So, jot down whatever to-do that is coming up in your mind…

After having brain dumped and decluttering your mind, take a moment to audit your to-do list.

Be critical and ask yourself:

• Which to-do’s are urgent?
• Which to-do’s are the most important?
• Which to-do’s will have the biggest long term impact?

But also which ones are just not really necessary to do right now? You don’t want to take too many projects on at the same time because this will just make you end up with lots of half-finished projects.

I love using Todoist for this because it allows you to set priorities, assign tasks to projects, assign deadlines, assign tags, categories, colors, divide it into sections and subtasks,… in other words everything you could possibly need to organize your tasks and projects.

And it makes it super easy to make sure I don’t forget anything because it doesn’t matter where I am when a to-do in my mind, I can quickly jot it down with the Todoist App on my phone, desktop app, the chrome extension, or even by using Google Assistant Voice Commands.

2. Get more done by batching tasks together

Once you’re done with creating and auditing your to-do list, think about the most efficient way you could accomplish your to-do list.

Are there any similar tasks that you could batch together in one go? Such as any writing jobs, phone calls, errands, cleaning tasks?

Because when you are already doing a particular task, it will be much easier and efficient to continue doing something similar instead of starting a whole different kind of task.

What I also recommend you to do is taking your natural productivity levels into account when deciding in which order you will do the different tasks.

If you are the most focused in the mornings, it can be really effective to use your early mornings to get high-level focus work done, so that when you are getting in your afternoon slump, you can get into the more “chiller” tasks.

3. Avoid distractions at all costs

We have all been there. We feel like we have had a super busy day, but was it actually a productive one, nope…

For most people, I think you would be surprised if you would actually count the time that they are actually productive and actively working.

We get distracted so easily, right? Grabbing your phone, checking social media, talking with someone that passes by, grabbing another coffee, seeing a promotional email from Hollister that coming in, and checking out their huge sale that is going on… We’ve probably all have been there, done that.

Of course, taking breaks through your workday is important, but there is a clear difference between taking intentional breaks now and then, to avoid getting your brain completely fried AND compulsively checking your phone every 5 minutes because it’s just automatic.

So try to limit your distractions as much as possible, by making sure your phone is in another room, not opening your mailbox when you don’t need to, and closing all tabs in your browser that you don’t need.

Also avoiding taking too long breaks will make it more difficult to get into focus mode again.

4. Use those otherwise lost pockets of time for tiny todo’s

Whenever you are “waiting” for something, and you would normally just grab your phone and mindlessly start watching reels or scrolling through your Twitter news feed, use this time smartly by doing your “tiny” tasks instead.

For example, if you are in public transport, in the waiting room for a doctor’s appointment, or waiting for your partner to get home, use this time to answer some quick emails, write an Instagram caption, engage with your community, or brainstorm some topics for new blog posts.

In one week there are many of those “waiting” moments and if you consistently accomplish a tiny to-do, they really add up and will make a big difference in your productivity.

5. Get more done by systemizing everything

Create workflows around literally everything, in order to avoid having to re-inventing the wheel over and over again and basically taking the guesswork out of everything.

So, if you have a certain workflow that you have tried out and works very well to get you great results in an efficient way, then write your process down, so that next time you can just execute this exact same process on autopilot without thinking.

This won’t only save you time, it will also help you with saving mental bandwidth, so you can use that saved energy for the more important stuff.

6. Get enough sleep

Don’t make the same mistakes as I did, and sacrifice sleep because you want to have more time in the day to get work done.

I can guarantee that this. just. doesn’t. work.

And no, coffee won’t do the trick.

You will be too tired to actually be able to focus deeply and for a long period, resulting in getting distracted easily and everything just taking longer in general.

In other words, it’s 10 times more productive to just sleep an hour longer, so you are actually well-rested and be able to function properly the next day.

And this rounds up 6 tips to become super-efficient and get so many things done in a day than most people normally would in a week.

All that being said, I just want to gently point out that having a GYST (Get Your Sh*t Together) day every once in a while is amazing and sometimes super necessary, but what you don’t want is your life to be 24/7 dictated by a to-do list, so here is a kind reminder that it’s OK to not be productive all the time. We are human. We aren’t productivity machines so let’s normalize having lazy Sundays and slow mornings.

Related Reads:

• 12 mistakes you are probably making that are killing your productivity
• How To Avoid Busy Work & Be Truly Productive
• Small Business Tips: My Monthly Reset Routine
• The Best Productivity App for Managing Your Life And Business
• How To Stop Procrastination And Start Achieving Your Goals

Let’s Chat!

Which tip do you resonate with most? Let me know in the comments down below.